UTSA Alumni Gala

Saturday, August 2nd from 9:00am to Sunday, August 3rd, 2025 12:00am
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About

The UTSA Alumni Gala brings together alumni, friends, and guests to reflect on UTSA's past by celebrating 3 award recipients as well as fundraise scholarships for current Roadrunners.  The Alumni Gala is a black-tie optional event attended by 450 of UTSA’s biggest supporters and benefactors. This year, the Alumni Gala will be on Saturday, August 2nd at the Hyatt Regency Hill Country Resort and Spa. 

Additional Information:

  • Volunteers will be provided with meals during their shift.
  • Self-parking is available for all volunteers.
  • Dress code for volunteers is black tie optional.
Positions
0 Remaining
Registration
Registration Closed
Registration Closes
Any time before each shift ends or when space runs out.
Sustainable Development Goals
Quality Education - Ensure inclusive and quality education for all and promote lifelong learning
GivePulse
51 Positions Filled | 31 Impacts | 131 Hours

A few people you will meet... View All

Shifts (8)

1 - 8 of 8 Shifts
ShiftStart TimeEnd TimeAddressDescriptionRegistrants Needed
 
 
Setup9:00am (CT)1:00pm (CT)
9800 Hyatt Resort Dr
San Antonio, TX 78251
Meet us at the Independence Ballroom

  1. Unloading Auction Items and Equipment:

    • Assist in unloading all auction items and equipment from vehicles.
    • Ensure items are carefully handled and transported to the designated areas.

  2. Setting Up Ballroom Tables:

    • Lay tablecloths on all ballroom tables.
    • Arrange centerpieces on each table according to the provided layout.

  3. Organizing Silent Auction Area:...

16/25Over
Auction Assistant4:30pm (CT)8:00pm (CT)
9800 Hyatt Resort Dr
San Antonio, TX 78251

  1. Assisting with Bidding Software:

    • Help guests navigate and use the bidding software.
    • Provide guidance and troubleshoot any issues that may arise.

  2. Readjusting Auction Items:

    • Ensure auction items are displayed properly and readjust them as needed.
    • Maintain the organization and presentation of the auction area.

  3. Directing Guests to the Ballroom:

    • Guide...
4/4Over
Floater4:30pm (CT)10:30pm (CT)
9800 Hyatt Resort Drive
San Antonio, TX 78251

  1. Covering for Other Volunteers:

    • Step in for other volunteers during their dinner breaks.
    • Ensure continuity in various roles such as guest check-in, auction assistance, and whiskey and wine assistance.

  2. Monitoring Silent Auction Area:

    • Keep an eye on the silent auction area to ensure items are secure and guests are following...
10/10Over
Greeter4:30pm (CT)7:30pm (CT)
9800 Hyatt Resort Dr
San Antonio, TX 78251

  1. Greeting Guests:

    • Welcome guests as they arrive and get dropped off from valet.
4/4Over
Registration4:30pm (CT)7:30pm (CT)
9800 Hyatt Resort Dr
San Antonio, TX 78251

  1. Greeting Guests:

    • Welcome guests as they arrive and get dropped off from valet.

  2. Checking In Guests:

    • Use our event software to check in guests efficiently.
    • Ensure all guests are properly registered and accounted for.

  3. Directing Guests:

    • Guide guests to the silent auction area and cocktail hour.
    • Provide clear directions and...
12/13Over
Whiskey and Wine Pull Assistants4:30pm (CT)9:30pm (CT)
9800 Hyatt Resort Dr
San Antonio, TX 78251

  1. Processing Transactions:

    • Assist guests in processing transactions through the event software.
    • Ensure all payments are accurately recorded and handled.

  2. Distributing Alcohol:

    • Provide guests with the correct type of whiskey or wine as per their purchase.

  3. Informing Guests of Policies:

    • Inform guests about the policies regarding drinking within the event venue....
2/3Over
Auction Closeout Assistant7:00pm (CT)12:00am (CT)
9800 Hyatt Resort Dr
San Antonio, TX 78251

Tasks:

  1. Packing Up Unsold Silent Auction Items:

    • Carefully pack up any unsold silent auction items.
    • Ensure items are securely stored and labeled for easy identification.

  2. Assisting with Collection and Packaging of Goods for Checkout:

    • Help guests collect and package their purchased items for checkout.
    • Ensure all transactions are completed smoothly...
1/8Over
Shut Down7:00pm (CT)11:30pm (CT)
9800 Hyatt Resort Dr
San Antonio, TX 78251

Tasks:

  1. Packing Up Unsold Silent Auction Items:

    • Carefully pack up any unsold silent auction items.
    • Ensure items are securely stored and labeled for easy identification.

  2. Bringing in Signage:

    • Collect and bring in all signage from outside the event venue.
    • Ensure signs are properly stored and accounted for.

  3. Miscellaneous Tasks:

    • Perform...
2/5Over

Wall

Guest